How to Master Effective Team Management

Master effective team management — now it’s your turn

Team management is more often than not something you can learn with the right tools. It’s the basis of most businesses and companies where you work with people to complete vital tasks. It is a uniquely rewarding and fulfilling career path and skill to have. You get the opportunity to inspire and influence teams to greater heights as an entrepreneur and team manager. Leadership is a vital part of team management, yet it always pays to remember that you should lead people and manage processes. As Peter Drucker (Link) so eloquently put it:

Management is doing things right; leadership is doing the right things.

In this post, you can be sure to learn how to manage your team effectively so that they can achieve the best results for your business or organization.

Create an adaptable plan

You may know the common saying:

If you fail to plan, then you plan to fail.

That’s also true within teams. Every good team that achieved vast amounts of success and accolades needs a solid plan. As a team manager, you will be responsible for creating a detailed plan in conjunction with your team. Have a look at the considerations for an adaptable plan:

  • Start with the why: It’s just as important to execute brilliantly as it is to find the purpose for your business or team. Many teams start by looking at a big vision and have mini-goals attributed to it. This step must be adhered to so that your team knows exactly the purpose of your organization. You’ll find a more motivated and engaged team that always works in a purpose-driven way.
  • Be strategic: A team that strategizes together is a team that stays together. Always make the time to create a solid team goal and the mini-goals to get there. A great strategy is one that is aspirational and will keep your team going. Remember, it is changeable too, and you must meet regularly to track the progress.
  • Always measure success: Just as planning is essential for your vision, your strategy, and the team’s goals, you must also have a way to measure these success points visually. You can do this by tracking success measures in weekly team meetings, connect sessions, and sharing weekly updates on team performance.

Now that you have an adaptable plan, let’s look at how you should go about delegating effectively.

Delegate to the right people

Most managers use delegation as a way to reduce their workload. Yet, it can be a powerful tool to empower your teams when you delegate to the right people. And additionally, it may free up some of your time to think more strategically. Delegating is an art that you can master over time, and we believe there are key aspects you should keep in mind. Benefits of delegating effectively include:

  • You explode your focus: Sometimes, it can get busy when you’re managing a team, and people management has many dynamics. Delegating effectively helps you take ownership of your focus, as you can share your workload with future team managers, while also empowering them at the same time.
  • Your team feels empowered: If you’ve worked at various sectors of companies, you find deeply disengaged employees who would love to know about what you do. They even aspire to be a team manager. If you can think of your role as a mentor and a guide, you may be in the ideal position to help your team grow while you mentor them.
  • Better communication and trust: Make no mistake, mentorship, and delegating work is not easy. Often it takes months to fine-tune the various aspects. Yet once everything clicks into place, you can be sure to see your team relationships blossom as it improves how you communicate and the overall trust. And since you will be spending more time engaging, your communication improves, and you learn so much about your team.

It’s time for us to take it one step further and look at communication in more detail.

Create a communication model

Teams are like a living and breathing organism, and they need engagement to keep going. It’s a mini-form of society that exists in your company. As the team manager, you will be sure to find a range of communication challenges that may be surprising yet interesting to you. That said, you only need to have an open mind to conquer the elements of excellent communication. The following aspects confirm why effective communication is critical:

  • There is clarity: Being clear about what’s needed is vital when team members do their work. It could mean the difference between a lackluster finished project and a hugely successful one. Communicating for clarity becomes a necessity when you know how much is at stake for your business.
  • Better teamwork: It’s quite right that the teams work better together when everyone is communicating well. It means that the work gets done sooner, and the output is of a higher quality with fewer pesky disagreements or challenges along the way.
  • Customer retention: Often, when teams are not communicating effectively, your customers feel the impact and may not want to do business with you. Improving the team communication model can do wonders for engaging customers positively, so they always have a world-class experience.

Once you’ve applied the three steps of planning, delegating, and communicating effectively — you would have set up an excellent plan for the ultimate collaboration model.

Create a collaboration model

Perhaps you’ve been in a situation where a team was not working together. And it may have affected the overall sentiment in your environment. Not to mention the lost time, inconvenience, and general unpleasantness. But it indeed doesn’t have to be that way. Teams can collaborate, no matter how different they seem to be or how many challenges they may perceive. It’s genuinely all about creating a model for your team and ensuring that every team member knows how to approach situations effectively. Your role is to facilitate this process with as little friction as possible. If you get it right, you can be assured of the following benefits:

  • Good team sentiment: Happy employees can move mountains, and the good news is that a feeling of collaboration and teamwork can help create happy employees who always go the extra mile. You will see a change in the general sentiment of your team, and a bonus is that you will be a happier team manager for it.
  • Employee retention: Speaking to the previous point, when a team is engaged, and there is full out collaboration, employees tend to stay with companies. This is evident, as more employees feel connected with the team’s purpose and vision, and there’s a general sense of camaraderie.
  • Increase overall profits in your company: Naturally, when teams are happy, engaged, and staying with your company — you feel the benefits throughout the organization. This comes in the form of an increase in profit margins because the standard of work improves over time, and there are fewer costs associated with continually hiring new people.

Overall, there are so many benefits to effective team collaboration, yet it’s best served with all the essential ingredients.

Conclusion and Final Thoughts

It’s evident the world is shifting at a rapid pace, and agile team managers are needed to help and support teams globally to do their best work. So it becomes necessary to follow the team management process highlighted. In doing so, you will improve your ability to lead and manage unpleasant team situations and turn them into solutions. You’ve learned how to create an adaptable plan and steady your team as you move in the right direction. And it will undoubtedly be helpful as you move towards empowering your team as you delegate effectively. Along the way, you will be equipping your team for management while you set your sights on reaching for the next level of management. Of course, communication will be vital in everything you do, and as you may have noticed — it will foster positive and engaging relationships that last a long time. Finally, all of the ingredients of team management will come together to create a recipe for success, and you will have a team that collaborates effectively and reaches all team goals.

This is effective team management in a nutshell but to practice it you may need extensive detailed plans following a step by step approach. Therefore, we’ve created a comprehensive yet practical guide filled with real-life management examples for current managers, entrepreneurs, and soon to be managers. If you enjoyed this post on how to master effective team management, you would certainly like our new book that highlights these aspects in more detail. Feel free to check out Master Effective Team Management.

Enthusiast & Innovator | Keen to conceptualize, implement and test innovative business models

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